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User guide › Running projects › Chapter 15

Site reports, workers and cameras

What happens on site each day. Site supervisors file a daily site report with progress, photos and problems, from a phone. Wage workers keeps daily-wage labour, their attendance and what they are owed. Site cameras turn an old phone or a CCTV camera into regular photos of the site.

The screens

Site reports

Daily reports from site, with photos and progress.

  1. The cards: how many reports there are, how many were filed today, how many people are on site today, and how many reports mention an issue.
  2. The list: date, project, the work done, manpower, progress and weather. Search by project or work, or pick a project.
  3. The pencil edits a report; the bin deletes it. New report files today's report, usually from a phone on site.
Where in the menu
Site > Site reports
Who can open it
Company Admin, Project Manager, Accounts, Viewer
Plan
Needs Site reports
Open it in the sample workspace

Read about this screen: How do I file a daily site report?

Wage workers

Daily-wage workers, their attendance and what they are owed.

  1. The cards: man days worked, how many are on site today, the wages earned and how much is still to be paid.
  2. Attendance: each day's entry for a worker or a gang, with the project, how many heads, days, the day's wage and the amount.
  3. The green tick on an unpaid entry marks it paid; the pencil edits it and the bin deletes it. Search by worker or gang, or pick a project.
  4. Workers lists the people and gangs with their trade and daily wage. Mark attendance records who came today.
Where in the menu
People > Wage workers
Who can open it
Company Admin, Project Manager, Accounts, Viewer
Plan
Needs Employees, attendance and payroll
Open it in the sample workspace

Read about this screen: How do I track daily-wage workers and what they are owed?

Site cameras

Cameras on site and the pictures they send.

  1. Each camera on your sites, with its latest photo, the people it counted and the daily report it drafted from the photos.
  2. Add camera starts one. The easiest is an old Android phone: add a camera, open its link on the phone, press Start and mount it facing the work. Any camera that can send a photo to a web address works too.
  3. The note at the bottom: put up a CCTV board at each site and tell your team. Photos are private to your company and deleted after the days you set on each camera; people are counted, not identified.
Where in the menu
Site > Cameras · beta
Who can open it
Company Admin, Project Manager, Viewer
Plan
Needs Site cameras
Open it in the sample workspace

Read about this screen: How do I set up a site camera (an old phone or CCTV)? · My site camera is not sending photos

How to

How to

How do I file a daily site report?

Site reports > New report: project, date, weather, progress %, manpower, work done today, planned for tomorrow, issues, instructions and visitors. One report per site per day.

Where in the menu
Site > Site reports
Who can open it
Company Admin, Project Manager, Accounts, Viewer
Plan
Needs Site reports

On screen: Site reports

  1. Open Site reports and press New report.
  2. Choose the project and date, and fill in weather, overall progress %, manpower on site, work done today, planned for tomorrow, issues and delays, instructions given and visitors.
  3. Save.

One report per site per day. The cards show reports filed today, manpower today and reports with issues. Site supervisors with an employee sign-in can file reports from their own page. Reports show on the project's Site tab and its progress.

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How to

How do I track daily-wage workers and what they are owed?

Wage workers: save your regular workers with their wage, then Mark attendance each day per site with head count, days and overtime. Wages are worked out; press Mark wages paid when you pay.

Where in the menu
People > Wage workers
Who can open it
Company Admin, Project Manager, Accounts, Viewer
Plan
Needs Employees, attendance and payroll

On screen: Wage workers

  1. Open Wage workers. Press Add worker for regulars: name, trade, phone, ID proof and daily wage.
  2. Each day press Mark attendance: project, date, pick a worker (or type a gang name), trade, head count, days worked (0.5 for a half day), daily wage, overtime hours and rate.
  3. Wages are worked out from head count, days and overtime.
  4. When you pay, press Mark wages paid.

The cards show man-days, workers on site today, wages and wages pending. Wages count in each project's site costs. Permanent staff go under Employees and Payroll instead.

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How to

How do I set up a site camera (an old phone or CCTV)?

Cameras > Add camera. Easiest: open the camera's link on an old Android phone, press Start and mount it facing the work. A CCTV camera can send photos by snapshot address, FTP, push or EZVIZ.

Where in the menu
Site > Cameras · beta
Who can open it
Company Admin, Project Manager, Viewer
Plan
Needs Site cameras

On screen: Site cameras

  1. Open Cameras and press Add camera. Name it (for example "Sharma site - front") and choose the project.
  2. Choose how it connects:
  • Phone: open the camera's link on the phone that will watch the site (Chrome on Android works best), press Start camera, keep it plugged in and mounted facing the work.
  • Snapshot address: a CCTV camera's photo URL with its username and password.
  • FTP or push: set the address shown in the camera's own settings (web page, iVMS, SmartPSS or KVMS). Works over a 4G hotspot.
  • EZVIZ: the serial number and verification code from the label. Turn off "Image encryption" in the EZVIZ app first.
  1. Set Photo every (minutes), work hours (one photo an hour after hours) and Keep photos for (days).

Open a camera to see its day: Play the day, people seen by hour, and safety notes. AI reading counts people, describes the work and spots missing helmets and hazards, and can draft a site report.

Put up a "CCTV in operation" board at each site and tell your team photos are taken. People are counted, not identified, and old photos are deleted after the days you set.

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When something goes wrong

Fixing a problem

My site camera is not sending photos

For a phone: keep the camera page open, the screen on and the phone charging, with data on. For CCTV: check the address, username and password, that the camera can reach the internet, and for EZVIZ that image encryption is off.

Where in the menu
Site > Cameras · beta
Who can open it
Company Admin, Project Manager, Viewer
Plan
Needs Site cameras

On screen: Site cameras

Phone camera

  • The camera page must stay open with Start pressed. Android may stop it if the screen locks or the battery saver is on: keep the phone charging and turn off battery saver for Chrome.
  • Check mobile data or Wi-Fi.
  • Press Send a photo now to test.

CCTV camera

  • Snapshot address: open it in a browser on the same network; it should show a picture. Check the username and password.
  • FTP: check the server, username and password exactly as shown on the camera's settings in Inbecto; use passive mode and leave the folder empty if asked.
  • EZVIZ: turn off "Image encryption" for that camera in the EZVIZ app.
  • Make a New key if you think the camera's link was shared.

Cameras are a beta feature. If photos still do not arrive, raise a help request with the camera's name.

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